| About Mass Software | Contact | Upcoming Events | Software PDF Centre | Awards | Home | Search |
 |
Mass’ Building Financial Control (BFC) module is the essential companion product to the ARCHIBUS Building Operations Management.
The system allows:
Stock Control
BFC can help you optimise your parts inventory. You can monitor stock levels, add and amend parts lists, issue and assign materials to work orders and produce a range of reports. Parts records can be generated via a user friendly dialogue screen which prompts the operator to input information such as part code, description, price stock quantity, re-order point and re-order quantity. There is also a useful comments field.
The system’s Issue/Return facility enables the recording of parts issued and returns of excess materials to stores.
Requisition details include number, date, work order number, requestor details, account code and comments. Item details comprise code, quantity, description, price, issue value, quantity outstanding on order and existing stock levels. When materials are issued against a work order, the system adjusts inventory levels automatically. Stock is reordered automatically when stock levels are below the re-order point.
BFC enables you to:
New web-enabled functionality allows the storeman to update stock records, issue and return materials, and transfer to other stores. This has been designed for use on PDAs linked to wireless networks but can also be used from any internet provider.
Purchase Orders
Purchase orders can be created and amended, quickly and easily. The system automatically generates a numbering sequence and records details such as date of purchase, requisition number, name of requestor and authoriser and supplier code. A link to work orders enables department codes, charge codes and budget centre to be recorded as well as quantity, cost and discount.
Contractors can be set to ‘inactive’ if they do not hold valid CIS or Insurance Certificates or not Constructionline registered.
Invoices/Credit Notes
This function makes it easy to batch invoices. Details of order number, invoice/credit note number, due date, requestor, invoice entry date and invoice actual date are input. You can also record whether it is a final or interim invoice. Parts to be invoiced are entered via a look up box and VAT codes can be assigned. There is also the facility to input multiple invoices against a purchase order.
BFC may also be linked to corporate finance systems to allow facilities and estates departments the ability to generate purchase orders and manage invoices locally but without sacrificing central financial management and controls.
CIS4 labour and materials can be recorded against an invoice to assist with returns to the Inland Revenue. CIS6 Vouchers can be recorded against any invoice – again providing easy reporting for monthly returns to the Inland Revenue. The invoice screen has also been modified to help record architect certificates and valuation information and VAT only invoices.
Goods Received Notes
Details are recorded by entering the order number and a Goods Received Note number will be generated automatically. Details can then be entered, including date.
HOME | CONTACT | PRIVACY STATEMENT | EMAILED NEWSLETTER | LINKS | SITE MAP
© 2009 Mass p.l.c.
