Manage Work outside the Building- Web Central V24.1

In this week’s blog, we cover the ability to manage work outside the building for Web Central version 24.1.



1.    Overview

Web Central version 24 improves the ability to manage work outside the building with the help of the asset's geographic coordinates. Requestors can identify work locations on a map using both desktop and mobile devices, and supervisors and craftspeople can locate inside-building and outside-building work in a unified view. The benefit is an enhanced ability to work on campus-scale, such as being able to maintain equipment located on telephone poles, manholes or hand-holes, and an enhanced ability to manage work on a city scale, such as for work at satellite offices.




2.    Geographic Coordinates – Latitude and Longitude

The coordinates are stored in the form of latitude and longitude. Latitude and longitude are a system of lines used to describe the location of any place on Earth. Lines of latitude run in an east-west direction across Earth. Lines of longitude run in a north-south direction. Although these are only imaginary lines, they appear on maps and globes as if they actually existed.




Lines of latitude circle Earth parallel to the Equator. The Equator is an imaginary line that lies halfway between the North Pole and the South Pole. It runs east-west all the way around Earth. Lines of latitude describe positions north and south of the Equator.


Lines of latitude are measured in degrees (°). Degrees may be broken down into smaller units called minutes (′) and seconds (″). The Equator is 0°. The North Pole is 90° north (N), and the South Pole is 90° south (S). Lines of latitude north of the Equator are numbered from 1° to

89° N. Lines of latitude south of the Equator are numbered from 1° to 89° S.





Lines of longitude run between the North Pole and the South Pole. These lines are also called meridians. Like lines of latitude, meridians are measured in degrees, minutes, and seconds.



The north-south line that marks 0° longitude passes through Greenwich, England. This is called the Greenwich, or prime, meridian. Greenwich was chosen for the prime meridian because when the system of latitude and longitude was established Great Britain was a world leader in exploration and map making. Greenwich was the home of Britain’s royal observatory.


Equipment Code







Latitude and Longitude are stored in the ARCHIBUS database as Decimal degrees (DD). Decimal degrees express latitude and longitude geographic coordinates as decimal fractions and are used in many geographic information systems (GIS), web mapping applications such as OpenStreetMap, and GPS devices. Decimal degrees are an alternative to using degrees, minutes, and seconds (DMS). As with latitude and longitude, the values are bounded by ±90° and ±180° respectively.

Positive latitudes are north of the equator; negative latitudes are south of the equator. Positive longitudes are east of Prime meridian, negative longitudes are west of the Prime Meridian. Latitude and longitude are usually expressed in that sequence: latitude before longitude.


3.    Defining Asset Location


The Locate Asset tool allows us to specify asset location coordinates by clicking the desired location on the map.

To Locate an Asset:

  • If coordinates already exist for the asset, the map will zoom to and display a marker at the asset location
  • If the asset does not yet have coordinate values, the map will drop a marker at the centre of the current map
  • In either case, click on the map to set a new location for the marker. Zoom, pan, and click again to adjust as desired
  • Click Save Location to change the asset location to the marker location, or click Cancel to discard your changes




4.    Features and Benefits to Manage Outside Asset Work


Features to Manage Outside Asset Work



  • Identify outside asset on a map.
  • Store asset’s geographic coordinates with an associated work request.
  • Mark external work request location on a map
  • Use the Ops Console filter to show external work on the map.



Locate, document, and view all work, inside and out, which leads to better planning and efficient use of resources.


Examples of outside assets: utility equipment (electricity distribution boxes, telephone pole equipment), manholes, fire hydrants.




5.    Specifying an outside location from a new Work Request


The following figure shows a screenshot of an outside asset- in this case, a streetlight- identified by a yellow dot on the geographic map. Work teams can manage work on the asset just as they could with any asset inside a facility.




Location. By default, the system fills this in with the requestor's location


Since work and its time and costs should be attributed to some type of entity, you must minimally associate a piece of equipment, a building, or a site (if the work is external) with the work request. Therefore, you must minimally enter a Site


(for work outside the building, such as the parking lot, grounds, walkways, and so on) or a Building; or, you can enter an Equipment Code.


If you enter an equipment item, the system completes the location fields with the equipment item's building location or latitude and longitude, if defined.


If you enter only a site, you must further specify the exact location within the site by completing the Problem Location field with

a description of the area needing attention, or by entering the Latitude and Longitude fields. To complete the Latitude and Longitude fields, click the Map button. Place the yellow marker at the location of the problem and click Save Location. The system completes the Longitude and Latitude fields with the location of the marker. For example, if the site contains a large car park and a particular area needs attention, you can zoom into this area of the map and place the yellow marker there. Clicking Save Location enters the values for Longitude and Latitude. In the below image, the user has specified the Bedford site and zoomed into the map to place the yellow marker at the exact location problem.


You can also use the map to select an Equipment item.


Equipment. If the work involves equipment, enter the relevant Equipment Code. If you already entered a problem location, you will be limited to selecting equipment that exists in this location.


If you did not enter a location, when you select an equipment item, the system will update the location fields with equipment item's location or the equipment item's longitude and latitude.



You may know the location of the equipment, but not the exact equipment code. In this case, you can enter the site or building in which the equipment is located and click the Map button. On the map, choose Show Equipment, and the map presents markers for each equipment item in the building or site. Click on a marker to see equipment details and choose Select Equipment in the details pop-up to select an equipment marker. The system closes the map and completes the Equipment Code with the selected marker.


If you enter an equipment item that does not have a location and you do not enter any location fields, when you save the request the system will ask if you want to enter a building. However, you can elect not to enter a building. This might be the case when maintenance staff knows the location of the item; for example, an external item that is not yet geo-located, or an equipment item on the grounds.


6.    Viewing outside Work locations from the Building Ops Console


Locating Work with the Map and Floor Plan

Use the Locate icon (to the left of the Gear icon in the upper right corner of the Console) to locate work by map or floor plan. This feature is handy for visualising all the locations on a floor with openwork, or all locations on a map with openwork. The feature presents the locations with work requests that meet the current filter restriction.


To see work by geographic location:

  • Click the Locate icon, and the Console presents the Work Request Location form, showing the floor plan list
  • Click on Map
  • The Console displays a map with markers for locations that have open work. This includes work requests that might be tracked by longitude and latitude, such as when work is outside the building and when reporting a maintenance problem and the user enters a site and chooses the particular area on the site using the map feature
  • As necessary, zoom into the map to see the specific markers
  • Click on a marker and the Console displays a pop-up with information about the location
  • You can close the pop-up by clicking its X button, or you can choose Filter in Console to set the Console's filter to display work requests for this location


Thank you for reading this blog. Hopefully, it has been educational as well as practically useful to your work in ARCHIBUS.


If you are interested in this topic and would like to chat to MASS all about it, we are available on 0118 977 8560 or email us at

Andrew Taylor



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