The University of Edinburgh: Educated FM Solutions

Download: Uni of Edinburgh: Educated FM Solutions Case Study

Web Based Technology generates Substantial and Quantifiable Benefits

- Winners of the e-business Category PFM Awards 2004

The University of Edinburgh is using 21st Century IT to help manage the estates and buildings at its historic 530,000 square metre site in the heart of the city. The EBIS Estates & Buildings Information System, based on market-leading Computer Aided Facilities Management Software Solutions, supplied by Mass, is being used to provide Facilities, finance, Space Management and Asset Management information to all departments via the Intranet.

university estate building management The development of EBIS in partnership with Mass stemmed from the University’s requirement for a fully integrated and accurate estates database.

EBIS comprises a range of fully functional web-based applications for Space Utilisation, Room Booking, Building Maintenance Management, Helpdesk and Project Cost Accounting. Wireless technology is also being used to track estates and buildings information remotely.

EBIS is generating considerable business benefits for the University in terms of increased efficiency, improved customer service and cost savings.

Operational Achievements with EBIS include:

System access by 100 core users and 700 authorised web users
98% of recurring room requests made via the Internet
80% of all reactive job requests carried out via the Internet
530,000 m² of space being managed
Over 830 drawings in the system
More than 51,000 helpdesk jobs processed annually
Over 16,000 purchase orders and invoices issued annually
600,000 rooms booked
Over 400 active projects managed

Furthermore, EBIS has generated some major strategic benefits:

The University has targeted to reduce its occupied space by 10% by using EBIS
Strategic information can be generated much more quickly and easily
Stock levels have been reduced giving an initial saving of £80,000
Substantial savings on the cost of paper and forms have been made
Budgets are more tightly controlled.

In recognition of these achievements, Mass and the University of Edinburgh won the e-Business category at the PFM Awards 2004 that took place in November 2004.

EBIS Project Cost Accounting

Discover the range of Computer Aided Facilities Management Software Solutions offered by Mass including Asset Management Solutions, Maintenance Management Solutions, Space Management Solutions, or read further Case Studies.

For further information relating to Mass' Facilities Management Software Solutions, please contact our team either by telephone: 0118 977 8560 or via email: info@mass-software.com.